CareerFinders, on behalf of a growing Law Firm, we are actively looking to recruit an Office Administrator to join their growing team based in Nicosia. The successful applicant will manage various administrative tasks, provide support to legal professionals, and contribute to creating a professional and organized work environment. You will need to possess approximately 2+ years of previous experience in a similar role, with excellent organisational skills, and high attention to detail. Excellent verbal and written communication skills in Greek & English are essential, as well as proficiency with MS Office.

Key Duties/Responsibilities:

• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls .
• Ensure reception area is tidy and presentable.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel, accommodations and/or reservations.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, scanning and faxing.
• Liaising with suppliers and ordering office supplies
• Providing general assistance to the lawyers and support staff of the law firm.
• Organization, upkeep and maintenance of the Court Diaries, Court Case Files and Corporate Administration Files.
• Organization, upkeep and maintenance of the Conference Room Schedule.
• General Secretarial Duties.

Key Skills/Experience:

• Ideally educated in Business Administration, Secretarial Studies or a related field.
• Approximately 2+ years of work experience as an Office Administrator is a must.
• Excellent knowledge of Greek and English languages, both verbal and written.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Highly organized multitasker.
• Excellent time management and communication skills.
• Enthusiastic, confident, and dynamic, adaptable, and flexible.
• Strong organizational skills.
• Strong teamwork skills.
• Capable of working under own initiative.
• Pleasant personality.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cyquoting the reference number CAR6949. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.