Closing Date: 12/03/2024

The Cyprus Institute (CyI) is a European non-profit Science and Technology oriented Educational and Research Institution based in Cyprus and led by an acclaimed Board of Trustees. The research agenda of the CyI is pursued at its five Research Centres: The Computation-based Science and Technology Research Centre (CaSToRC), the Science and Technology in Archaeology and Culture Research Centre (STARC), the Energy Environment Water Research Centre (EEWRC), the Climate and Atmosphere Research Centre (CARE-C), and the Science and Technology Driven Policy and Innovation Research Centre (STeDI-RC). Considerable cross-centre interaction is a characteristic of the Institute’s culture.

The Cyprus Institute invites applications for a highly qualified and motivated individual to join the Institute in the position of Administrative Assistant. The successful candidate will be responsible to carry out a variety of administrative tasks in support of one or more of the Research Centres and General Administration of the Institute.

The successful candidate will have the opportunity to learn and further develop within the role. The initial period of the appointment will be for a duration of 12 months with the possibility of renewal, depending on performance and availability of funds. A competitive remuneration package will be offered, which is commensurate with the level of experience of the successful candidate.

Responsibilities/activities to be involved in:

1. Responsible of the overall smooth administrative functioning of specific offices;
2. Providing broad range of administrative/personal support, including answering calls, keeping calendars, preparation of documents, minute-keeping, correspondence and maintaining associated files;
3. Preparing material and assists in the planning, coordination, logistics and support of a variety of meetings and special events;
4. Scheduling appointments, meetings, and travel;
5. Responding to inquiries;
6. Handling administrative duties including managing petty cash and requests for travel reimbursements;
7. Working as part of a team on a wide range of programs, projects, special initiatives, and events;
8. Performing other administrative tasks and/or assist with special projects as requested.

Required Qualifications

1. School Certificate
2. High level organizational, interpersonal and communication skills
3. Highly motivated with the ability to work independently
4. Excellent learning and development skills
5. Ability to multitask and changing priorities in a high-pressure work environment
6. Excellent knowledge of the English language both verbally and in writing
7. Excellent knowledge of the MS Office
8. Ability to work in a multicultural environment

Preferred Qualifications

• Bachelor Degree in Business, Management, Natural or Social Sciences or any other related field
• Professional qualification or relevant professional experience with proven track record of relevant training participation (Office Administration)
• Knowledge of Greek language will be considered an advantage
• Prior experience in a similar position will be considered an advantage

Application

For full consideration, interested applicants should process their application at The Cyprus Institute Exelsys Platform (https://bit.ly/3HDLRTw) based on the instructions given. Applicants should submit a curriculum vitae including a short letter of interest, and a list of two (2) referees (including contact information) (all documentation should be in English and in PDF Format). For further information, please contact Marianna Taliadorou (m.taliadorou@cyi.ac.cy). Please note that applications which do not fulfill the required qualifications and do not follow the announcement’s guidelines will not be considered.

Recruitment will continue until the position is filled.

The Cyprus Institute is an Equal Opportunities Employer certified from the Cypriot Ministry of Labor and also an HRS4R accredited Institution that adheres to the European Commission’s “Charter & Code” principles for recruitment and selection.

Contact person: Marianna Taliadorou

Reference number: CYI_AA_24_01