CareerFinders, on behalf of our client, a rapidly expanding Group of Companies with offices in Limassol, we are seeking to recruit an Office Manager/PA (Dual Role) to join their growing team. As an Office Manager/PA (Dual Role) you will provide comprehensive administrative support to the office, as well as assisting the Senior Management team in various tasks to ensure the smooth and efficient operation of the workplace. An academic background relating to Business Administration, Secretarial Studies or similar is desirable, and proven work experience as a Personal Assistant, Executive Assistant, Office Manager or similar is essential. You will need to possess outstanding organisational and time management skills, and be fluent in both verbal and written English, with any knowledge of Greek considered an advantage. An attractive remuneration and benefits package is on offer based on skills and experience, which includes Medical Insurance and performance-related bonuses.

Key Duties/Responsibilities: 

• Manage and organize the manager's schedule, appointments, and meetings.
• Handle phone calls, emails, and other correspondence, responding or redirecting as appropriate.
• Prepare documents, reports, and presentations as needed.
• Maintain an organized and tidy office environment, including ordering and managing office supplies.
• Coordinate office logistics, such as meetings, conferences, and travel arrangements.
• Act as a liaison between the manager and internal/external stakeholders, ensuring effective communication and information flow.
• Draft, proofread, and edit correspondence, emails, and documents on behalf of the Manager.
• Maintain and organize confidential information and documents.
• Assist in data entry, record-keeping, and database management.
• Provide support on various projects, ensuring deadlines and objectives are met.
• Conduct research and compile information as required.
• Make travel arrangements, including booking flights, accommodations, and transportation.
• Prepare itineraries and ensure all necessary arrangements are in place.
• Attend meetings, take minutes, and distribute them to relevant parties.
• Prepare meeting materials, presentations, and reports.
• Address and resolve administrative issues independently or escalate as needed.
• Anticipate and proactively address potential challenges.

Key Skills/Experience: 

• An academic background relating to Business Administration, Secretarial Studies or similar is desirable.
• Proven experience as a Personal Assistant, Executive Assistant, Office Manager or similar is essential.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office suite (Word, Excel), with QuickBooks an advantage.
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and prioritize tasks effectively.
• Fluent in English is a must, Greek will be considered an advantage.
• Strong communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy.
• Positive attitude and willingness to take initiative.
• Flexibility to adapt to changing priorities and deadlines.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CAR7806. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.