Advance Career, on behalf of our client, a well established and successful Legal Firm based in Limassol, is looking to recruit a Secretary/Administrator;

Responsibilities:

• Providing comprehensive office support, including clerical and administrative services to meet organizational needs.
• Managing and scheduling appointments, video conferences, and meetings, ensuring an organized and accurate calendar.
• Taking minutes during meetings and ensuring follow-up on action items.
• Preparing and issuing invoices for the company and its clients in a timely and accurate manner.
• Coordinating and managing all travel arrangements for the management team.
• Assisting management with the creation and preparation of presentations, reports, and other documents.
• Answering, directing, and handling incoming and outgoing calls with professionalism and efficiency.
• Responding to inquiries and providing information as necessary.
• Providing word processing support, including typing confidential documents and summarizing reports for management.
• Performing general clerical duties, such as photocopying, faxing, mailing, and filing, ensuring proper organization and quick access.
• Overseeing the filing, storage, and security of company records to maintain confidentiality and regulatory compliance.
• Drafting and composing professional letters and correspondence as requested by management.
• Prioritizing and managing various tasks and projects in collaboration with the management team, ensuring deadlines and objectives are met.
• Ordering and maintaining office supplies and equipment to guarantee the smooth functioning of the office.
• Keeping a daily/weekly time log, tracking personal and departmental tasks as required by the company.
• Maintaining an up-to-date electronic contact list to facilitate quick communication within the organization.

Qualifications:

• University Degree or Secretarial Studies
• Fluent in English and Greek
• Previous experience in a similar position will be considered as an advantage
• Good presentation, organizational and time management skills
• Excellent knowledge of MS Office (Word, Excel, PowerPoint and Outlook)

Benefits:
An attractive remuneration package will be offered to the successful candidate. Working hours 8-1 3-6pm Friday until 1pm