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Facility Management Administrator

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#BB56456
Type: Full time

bbf: is one of the leading and fastest growing companies in the property market in Cyprus and Greece, offering its clients such services, as property sales, rentals, management, construction and other related services. bbf: is willing to enlarge its internal staff and is currently looking for a Facility Management Administrator.


Responsibilities:

  • Provide daily administrative support to the FM management team
  • Assist the FM management team with various day-to-day activities, such as:
    • Scheduling appointments with clients and contractors
    • Preparing cost proposals for clients
    • Creating meeting minutes, reports, and agreement statements
    • Ensuring timely follow-up on pending tasks
    • Updating and maintaining Bitrix24 & Procore platforms
    • Generating timesheets for FM staff
    • Managing records for elevator inspections (TUV)
    • Ordering consumables, materials, parts, and chemicals as instructed
    • Submitting common expenses invoices and financial statements to clients, addressing their queries, and coordinating with the Accounting department
    • Calling debtors to remind them of outstanding payments and maintaining debtor records
    • Tracking financial information related to extra work performed by the FM team for clients and coordinating with Accounting for statement processing
    • Communicating relevant information from the FM site to the client through letters and messages
    • Assisting with the smooth documents flow for transferring accounts to the client in EAC & Water board

Requirements for the position:

  • Bachelor's degree.
  • Strong mathematical skills
  • Excellent communication, problem-solving, and organizational skills
  • Previous experience in property & facility management at familiar positions
  • Proficient in PC literacy and MS Office
  • Strong ability to work under stress and multitask effectively
  • Excellent client-oriented skills
  • Detail-oriented approach
  • Proficient in English and Greek. Russian language skills desirable

What do we offer?

  • Young, dynamic and friendly working environment
  • Fast growing company with potential career perspectives
  • Interesting and challenging daily tasks within various departments of the company
  • Comfortable and prestigious office

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