IOM Cyprus
CALL FOR APPLICATIONS

Reference Number : CY2023-20
Position Title : Operations Assistant
Duty Station : Nicosia, Cyprus
Type of Appointment : Special Short-Term Ungraded Contract
Closing Date : 05 July 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

In Greece, IOM is focusing on responding to the Mediterranean migrant’s crisis, in support of the Greek Government and in cooperation with all other agencies involved. IOM currently implements interventions within the areas of emergency, preparedness and response, disaster risk reduction, livelihoods, healthcare and psychosocial assistance, assisted voluntary return of migrants, migration and development, resettlement and repatriation, family reunification, counter human trafficking, assistance to vulnerable migrants.

In Cyprus, IOM Seat Agreement was ratified in Parliament in 2014 and in 2015 IOM inaugurated a fully functional office in the country. Complementing Government of the Republic of Cyprus policies, the IOM’s Cyprus Office runs targeted programmes on capacity building for children, on a voluntary solidarity mechanism and on assisted voluntary return and reintegration.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The International Organization for Migration is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all and it does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

IOM in close cooperation with the Government of Cyprus will provide support on matters concerning the Humanitarian Response of the organization and will mainly focus on the construction/upgrading works expected to be conducted by IOM at the First Reception Center in Pournara. The activity will be funded by the Asylum, Migration and Integration Fund of the European Commission.

In this framework, the successful candidate will be responsible to effectively implement all appropriate responsibilities, according to the IOM standards, and ensuring quality, cost effectiveness, transparency, and compliance with all IOM rules and regulations.

Under the overall supervision of the Head of Office of IOM Cyprus and direct supervision of the National Project Officer, and in close cooperation with the Project Coordinator of IOM Greece the successful candidate will be responsible supporting site care and maintenance activities in Pournara First Reception Center and in particular in the Buffer Zone within Pournara First Reception Camp during the restorations of the main site.

Core Functions / Responsibilities:

1. Perform, in coordination with national authorities, minor fixes within the Buffer Zone in Pournara

FRC such hydraulics, electrical and / carpenters works.

2. Perform regular checks in the control panels and electrical wiring and be able to identify any

potential damages; Report any damage identified to line manager(s).

3. Repair any damages in relation to hydraulics in the buffer zone.

4. Repair any minor damages in the office’s/ Buffer zone area plasterboard/panel surfaces, and/or

walls.

5. Have knowledge and be able to install appliances and equipment.

6. Perform basic maintenance tasks such as replacing light bulbs, change of door locks, furniture etc. in coordination with national authorities

7. Check and identify potential troubleshooting to equipment and systems (e.g., ventilation).

8. Check functionality of safety systems (e.g., fire alarm).

9. Collaborate with external workers and other professionals during renovations.

10. Report to the field team and the line managers/ designated engineers any issues that he/she may

identify.

11. Maintaining of daily repair logbook and maintenance supply stock logbook

12. Perform safety audits along with IOM field team and report any danger (e.g. protection issues,

safety issues and dangers) to the national authorities.

13. Provide technical specifications and quantities needed for equipment, spare parts and/or consumables identified as necessary for daily repairs, as necessary input for preparation of orders for maintenance stock.

14. Perform other related duties that may be assigned

Required Qualifications and Experience

Education

• High school degree/ certificate with two years of relevant work experience; or

• Degree from a technical school/ college as a Plumber, Electrician or a related field from an

accredited academic institution.

Experience and Skills

• Minimum two years of relevant experience in a similar role;

• Previous related experience and solid technical knowledge in plumbing or electrical systems;

• Knowledge of general repair works is an advantage;

• Experience working in a multi-cultural setting is an advantage;

• Basic knowledge of standard software applications (MS Office) is an advantage.

Languages

Fluency in Greek (written and oral) is required. Fluency in English language an advantage.

Required Competencies

IOM’s competency framework can be found at this link.

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences;

encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with

organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner

and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is

action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes

responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex

matters in an informative, inspiring and motivational way.

Other:

IOM is committed to a diverse and inclusive environment.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and

verification of residency, visa and authorizations by the concerned Government, where applicable.

Appointment will be subject to the provision of requirements relevant to the position including academic

degree(s), professional licenses, criminal record certificate and declaration of relatives in the Organization.

At the time of recruitment, all candidates must disclose any known relative or spouse who works for IOM.

This post is subject to local recruitment. Only those holding a valid residence and work permit for Cyprus

will be eligible for consideration.

Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise

engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be

requested to provide evidence of full vaccination.

How to apply:

Interested candidates are invited to submit their application including a cover letter, CV and a completed

Personal History Form in English by email to: SMCYPIOMHR-Applications@iom.int specifying the

vacancy reference number CY2023-019 and full name in the subject line.

Please click this link to access the Personal History Form (four pages).

Due to the volume of applications received, IOM Cyprus Human Resources will not be able to respond to

all inquiries about the application status and will only contact shortlisted candidates.

Posting period:

From 20 June 2023 to 03 July 2023

From 21 July 2023 to 03 August 202