CareerFinders, on behalf of our client, a highly reputable Law Firm with offices across Cyprus, we are seeking to recruit a Personal Assistant to join their growing team based in Nicosia. The successful applicant will play a key role in the smooth running of the office from an administrative perspective, as well as providing secretarial support to the Senior Management team. Our client is seeking applicants who are ideally educated in Business Administration, Secretarial studies or any other relevant fields, who possess up to 3 years of professional experience in a relevant role. You will need to possess outstanding administration, organisational and time management skills and be fluent in both Greek & English. Any knowledge of the Russian language will be considered an advantage, but not essential.

Key Duties/Responsibilities:

• Assist in day-to-day operation and organisation of the office.
• Provide administrative support to the Nicosia office team.
• Arranges for the adequacy at all times, of office supplies such as ink for the printers, stationery, groceries, cleaning agents, etc...
• Supervises safeguards and arranges for the adequacy of the Company’s petty cash.
• Answers, returns, and transfers telephone calls and informs members of the staff when a message was left for them.
• Supervises incoming/ outgoing couriers (including package preparation and cover letter).
• Issues invoices/receipts upon instruction.
• Performs basic bookkeeping tasks such as entering suppliers’ invoices and receipts and own company’s invoices and receipts for the three companies.
• Organizing travel arrangements for the Directors including liaising with airlines, hotels, drivers, etc...
• Prepare payment orders for numerous clients.
• Maintain on file all Companies’ documents and keep these up-to-date, in both soft and hard copy.
• Attend related exhibitions, conferences, and networking events as and when required, for business continuity.
• Performs any other related duties that may be assigned from time to time.

Key Skills/Experience:

• Holder of any University Degree in Secretarial Studies, Business Administration or a related field is considered an advantage.
• 0-3 years of experience in a relevant administration focused role.
• Outstanding organisational, administration and time management skills are a must.
• Advanced knowledge of Microsoft Office, Excel, and PowerPoint.
• Advanced Greek and English language skills are required.
• Russian language knowledge will be considered an advantage.
• Holder of a driving license.
• Strong teamworking skills.
• Capable of working under own initiative and under pressure.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting CAR6861. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.