CareerFinders, on behalf of our client, an established and expanding provider of Corporate & VIP travel services and solutions, we are seeking to recruit a Russian-Speaking Travel Coordinator to join their growing team based in Limassol. The successful applicant will be responsible for organising travel arrangements for high-level VIP clientele that will include booking private jets, premium cars, yachts, helicopters and more. Our client is seeking applicants with approximately 3+ years of relevant experience in travel management and/or coordination who possess demonstrable knowledge of flight booking systems such as Galileo. You will need to possess outstanding client service skills with the ability to react quickly to the demands of high value clientele. Fluency in Russian and English is essential for this role.

Key Duties/Responsibilities:

• Establish and maintain strong relationships with VIP clients to understand their preferences, needs, and expectations for travel arrangements.
• Act as the primary point of contact for VIP clients throughout the travel planning process, providing personalized assistance and addressing any concerns.
• Collaborate with clients to design customized travel itineraries that align with their preferences, interests, and schedules.
• Arrange flights, accommodations, ground transportation, and other travel-related services, ensuring they meet the highest standards of comfort and luxury.
• Research and recommend exclusive destinations, venues, and activities based on clients' interests.
• Coordinate all logistical aspects of travel, including booking flights, hotels, transfers, private jets, and other transportation as needed.
• Secure reservations for dining, entertainment, and special events to enhance the VIP travel experience.
• Ensure all travel arrangements are properly synchronized and organized, minimizing any potential disruptions.
• Anticipate and proactively address any travel-related issues or emergencies that may arise during the client's trip.
• Liaise with vendors, airlines, hotels, and other service providers to resolve any challenges promptly and to the client's satisfaction.
• Maintain clear and timely communication with clients to provide updates on travel arrangements, changes, and any relevant information.
• Provide clients with detailed itineraries, contact information, and travel documents to ensure a seamless journey.
• Arrange for personalized services such as private guided tours, personal shopping, spa treatments, and other exclusive experiences.
• Coordinate with security personnel and ensure clients' safety and privacy throughout their travels.
• Develop and manage budgets for each client's travel arrangements, ensuring that expenses align with their preferences and expectations.
• Negotiate rates with vendors to secure the best value for luxury services.

Key Skills/Experience:

• Bachelor's degree in Hospitality Management, Travel and Tourism, or a related field (preferred).
• Proven experience in travel coordination, preferably with VIP or luxury clients is essential.
• Ideally an understanding of luxury travel trends, destinations, and services.
• Excellent verbal and written communication skills in both Russian and English are a must.
• Problem-solving skills and the ability to remain composed under pressure.
• Proficiency in travel booking software and tools. Experience with GALILEO system will be an added advantage.
• Superior administrative and organisational skills.
• Discretion and respect for client privacy.
• Comfortable with the use of MS Office applications.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CAR6915. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.