CareerFinders, on behalf of our client, an expanding provider of outsourced customer service solutions to a wide range of clients and industries, we are seeking to recruit an Office Manager to join their growing team based in Limassol. The successful applicant will provide administrative support to the management team, including scheduling meetings, managing calendars, and coordinating travel arrangements, as well as managing office supplies inventory, issue orders for replenishments, and ensure the office is well-stocked and functional. Our client is seeking applicants who possess at least 2 years of experience in office management or administrative roles, with excellent organizational and multitasking abilities. Ability to maintain confidentiality and handle sensitive information is a must and strong problem-solving skills with ability to think on your feet would be essential. Our client offers an attractive remuneration and benefits package based on skills and experience.

Key Duties/Responsibilities: 

• Provide administrative support to the management team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Manage office supplies inventory, issue orders for replenishments, and ensure the office is well-stocked and functional.
• Oversee office maintenance, liaise with building management, and ensure a safe and clean working environment.
• Coordinate company events, meetings, and employee engagement activities.
• Manage relationships with office vendors and service providers, negotiate contracts and oversee office-related expenses.
• Maintain and organize company documents, records, and files, ensuring they are up-to-date and accessible.
• Answer phone calls, handle general inquiries and greet visitors, maintaining a professional and welcoming interaction for all.
• Handle incoming and outgoing mail, courier services and internal communications.
• Track and report office expenses, assist with budget planning and manage petty cash.
• Liaise with IT support for office equipment maintenance and troubleshooting.
• Manage the administrative processes involved in registering new employees and deregistering exiting ones.
• Supervise and coordinate the activities of office support staff ensuring efficient workflow and task completion.
• Ensure office operations comply with company policies and relevant regulations.

Key Skills/Experience: 

• Minimum of 2 years of experience in office management or administrative roles.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficient with Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and attention to detail.
• Detail-oriented and highly organized.
• Proactive and able to work independently.
• Friendly and approachable, with a positive attitude.
• Strong problem-solving skills and ability to think on your feet.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CAR7610. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.