CareerFinders, on behalf of our client, a best-in-class provider of professional and executive education, eLearning and tailored learning solutions, we are seeking to recruit an Office & Training Assistant to join their growing team based in Nicosia. A junior-level position which suits applicants at the beginning of their career journey, your role be to provide assistance to colleagues and executives by supporting them with the distributing of information. You will work closely with the Operations Team in the preparation of seminars, and will play a key role ensuring client satisfaction. You should be educated to degree level, possess an excellent command of both the Greek and English languages, and be willing to learn and develop within a fast-paced environment. Our client offers an attractive remuneration and benefits package, which includes discretionary bonuses, Provident Fund, and opportunities for professional growth and development.

Key Duties/Responsibilities: 

• Answer telephone calls and assist clients, or take messages and redirect them when necessary.
• Undertake occasional receptionist duties, welcome and direct visitors.
• Accept courier deliveries, and distribute hard copy and electronic mail.
• Operate copy equipment, printers, or other equipment necessary.
• Arrange meetings and appointments, both internal and external.
• File and update contact information of employees and suppliers.
• Maintain electronic and hard copy filing systems.
• Check frequently the levels of office supplies and place appropriate orders, in communication with the Operations team.
• Check premises and report any issues or building damages, or similar, to the Operations team.
• Guide clients through the website and assist them through the online registration process for courses.
• Assist the Operations team with preparing the relevant seminars’ documentation.
• Assist with the set-up of the meeting rooms and of the physical or electronic classrooms.
• Assist with the set-up of the cafeteria area during seminar break times.
• Check participation during and after seminar sessions, contact absentees and revert to the Operations team.
• Contact seminar attendees or companies in case of pending seminar requirements before and after the end of a seminar.
• Make sure that seminars are carried out smoothly and that everyone involved is informed about, and adheres to, the terms and conditions as applicable to seminars.

Key Skills/Experience: 

• Bachelor's degree in any field.
• Excellent command of the English and Greek languages, both verbal and written.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of Microsoft Teams will be considered an advantage.
• Effective telephone skills and strong communication skills.
• High degree of multi-tasking and time management capability.
• Integrity and professionalism.
• Team spirit and excellent relationship-building and interpersonal skills.
• Eligibility for the HRDA scheme for graduates will be considered an advantage.

Key Benefits: 

• Competitive remuneration package, including discretionary performance-related bonus.
• Provident Fund upon successful completion of the probation period.
• In-house and external training courses.
• Excellent opportunities for career development and advancement.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CAR7578. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.