CareerFinders, on behalf of our client, a leading Law Firm with expanding operations in Nicosia, we are seeking to recruit an Office Manager to join their growing team. The successful applicant will provide administrative support to the management team, including scheduling meetings, managing calendars, and coordinating travel arrangements, as well as managing office supplies inventory, issue orders for replenishments, and ensure the office is well-stocked and functional. Our client is seeking applicants who possess at least 2 years of experience in office management or administrative roles, with excellent organizational and multitasking abilities. Ability to maintain confidentiality and handle sensitive information is a must and strong problem-solving skills with ability to think on your feet are essential. You will need to be fluent in both verbal and written English and Greek to a professional level, and any experience working with the Cyprus Registrar of Companies will be considered an advantage. An attractive remuneration package is on offer, based on skills and experience.

Key Duties/Responsibilities:  

• Provide administrative support to the management team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Answer phone calls, handle general inquiries and greet visitors, maintaining a professional and welcoming interaction for all.
• Manage office supplies inventory, issue orders for replenishments, and ensure the office is well-stocked and functional.
• Oversee office maintenance, liaise with building management, and ensure a safe and clean working environment.
• Manage relationships with office vendors and service providers, negotiate contracts and oversee office-related expenses.
• Maintain and organize company documents, records, and files, ensuring they are up-to-date and accessible.
• Handle incoming and outgoing mail, courier services and internal communications.
• Track and report office expenses, assist with budget planning and manage petty cash.
• Ensure office operations comply with company policies and relevant regulations.
• Any ad-hoc duties as directed by Senior Management.

Key Skills/Experience:  

• Minimum of 2 years of experience in Office Management or Administrative roles.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficient with Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and attention to detail.
• Detail-oriented and highly organized.
• Fluency in both verbal and written Greek and English (English language must be at professional level).
• Proactive and able to work independently.
• Friendly and approachable, with a positive attitude.
• Experience with the Cyprus Registrar of Companies is advantageous.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number CAR7868. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.