#AN81812 Type: Full time

We are committed to providing a dynamic and supportive work environment where our staff can thrive. If you are passionate about your work and eager to contribute to a vibrant and expanding community, we encourage you to apply.

Role and Responsibilities

• Administer all sales information and ensure that all other administrative services for the sales department are provided as per the guidelines.
• Record orders from clients and produce relevant letters and statements as appropriate.
• Maintaining detailed records of compliance activities.
• Maintaining clients’ and agents’ registration database.
• Produce and collect all relevant information for inclusion in reports for management team.
• Responsible for the invoice payment process for all customers of the company and check data accuracy in orders and invoices in association with the Finance department
• Facilitate the sales process by communicating with different authorities.
• Greet visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs.
• Communicate on phone, email or fax with clients, colleagues and management.
• Schedule and confirm appointments for management and clients.
• Scheduling and attending meetings, creating agendas and taking minutes.
• Arranging in-house and external events.
• Travel and accommodation arrangements for staff or customers and other external contacts (Booking rooms, hotels and conference facilities).
• Sorting and distributing incoming post and organizing and sending outgoing post.
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.
• Conduct searches to find needed information, using such sources as the internet and government websites.
• Communicate with clients and collect KYC information of clients/prospect clients, communicating to the requesting entities and filing in designated locations.
• Coordination with our legal advisors.
• Assist the sales department and facilitate their actions.
• Providing sales material and brochures to clients/prospects/Agents/introducers.
• Preparation and overseeing sales contracts, Introducer / Agents Agreements, amendments of Agreements, and other contracts required as per the Department’s needs.
• Collection of the necessary documentation from the clients as per the guidelines.
• Prioritise, communicate & archive communications and files.
• Maintain and update sales and customer records.
• Develop monthly sales reports as requested.
• Communicate important feedback from customers internally.
• Providing after-sales support.
• At all times comply with company policies, procedures and instructions.
• Required to be aware of the Project’s details and specifications and be in the position as a first contact to provide prospect clients basic details of the project.
• Lease with other Departments.

Qualifications and Education Requirements

• BSc degree in Office Administration or any related field. MSc degree will be considered an advantage.
• Minimum of 2 years of working experience as a sales administrator, sales support agent or in a similar role.
• Fluent in English and Greek. Knowledge of Russian or Arabic will be considered an advantage.
• Understanding of sales performance metrics.
• Excellent organisation, planning and time management skills.
• Computer literate (MS Office).
• A team player with a high level of dedication.
• Ability to work under strict deadlines.

Reporting

Reporting to the Sales Manager.

Benefits

The company offers an attractive remuneration package based on qualifications and experience, including Medical Insurance, as soon as the probation period expires. It also offers excellent opportunities for career development and advancement.

If you believe you have the above qualifications and this opening sounds challenging, send your CV to careers@marinaayianapa.com