#AR81942 Type: Full time

Almond Recruitment, on behalf of our client, a CySEC licensed financial services firm in Nicosia, have an fantastic opportunity for an Office Administrator to join their long-established company. The successful candidate will be responsible in assisting the daily operations of the office as well as several other administration tasks. If you are an Office Administrator and looking to join a professional company in the finance sector, please apply now for more details.

Responsibilities

• Serve as the first point of contact for visitors and callers, ensuring a professional and friendly office atmosphere.
• Assist in scheduling and organizing meetings, including arranging meeting rooms, preparing necessary materials, and organizing refreshments.
• Ensure all records, including employee documents, training activities, and leave forms, are kept confidential and in compliance with company policies and legal requirements
• Assist with onboarding new employees, ensuring all necessary documents are completed, processed, and filed accurately.
• Ensure new hires have a smooth transition into the company
• Maintain accurate and up-to-date employee records, including contracts, performance evaluations, and certifications.
• Update the HR system with employee information, including new hires, role changes, and leavers in addition to tracking and updating employee records regarding holidays, sick leaves, and other forms of time off.
• Plan and coordinate office events, such as team-building activities, celebrations, or company-wide gatherings.
• Oversee procurement and inventory management of office supplies, including stationery, kitchen supplies, and other office essentials.
• Ensure the office is well-stocked and organized.
• Ensure that the local IT is prepared and set up for new employees before their start date in addition to the coordination of the return of IT equipment and deactivation of accounts for departing employees.
• Maintain accurate records of training activities, including attendance, completion, and certifications.

Requirements

• High school diploma or equivalent required
• Some previous office or administrative experience
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR management systems.
• Ability to handle confidential information with discretion
• Ability to multitask and prioritize effectively
• Fluency both written and spoken English and Greek
• Working hours are Monday to Friday 9am-6pm.

Benefits

• Competitive remuneration package

• 13th salary
• Medical insurance

To apply for this vacancy please send your CV to jobs@almondrecruitment.org quoting reference CY22199C.

*Almond Recruitment is a professional recruitment agency run by a team with over 30 years international experience. Feel free to search and apply for job vacancies confidentially In Cyprus or Malta or get in touch with us and benefit from our experience. By sending us your CV, you are giving Almond Recruitment consent to contact you with any current or future job opportunities. CVs are held in the strictest of confidence.